Booking a meeting room
How to book a meeting room in Nexus 365
Booking the Room
Rooms should be booked both in Calpendo (https://calpendo.fmrib.ox.ac.uk) (to allow easy browsing of availability of all rooms) and, to ease joining, it should be booked in Nexus 365.
If you have a planned meeting, when you schedule the meeting in Outlook (including Office 365 online) or Teams, add the room as one of the participants:
Teams/Outlook.office365: Begin typing the name of the room until the specified name below appears - select it from the list.
Outlook Application: If you haven't already scheduled a meeting in this particular room you should enter part of the name and click on the 'Search directory' pop-up to find it.
If the room isn't already scheduled to be in a meeting at that time then the participant entry will show 'Free'.
To assist with scheduling, both Teams and Outlook provide a Scheduling Assistant that will show the calendar around the proposed meeting time for all participants.
When you send the invite the room should automatically accept the meeting.
IMPORTANT - Do not schedule extra time or meetings that might take place. Whilst the room is in a scheduled meeting it will not be possible to start/join another meeting until the booking expires.
|Newsom-Davis (WIN annexe)||NDCN - WIN Newsom-Davis Meeting Room - capacity 8|
|Radda (WIN annexe)||NDCN - WINRadda Meeting Room - capacity 6|
|Tracey (WIN annexe)||NDCN - WIN Tracey Meeting Room - capacity 6|
|Cowey 2 (WIN annexe)||NDCN - WIN Cowey 2 - capacity 30|
|Goulding (FMRIB)||NDCN - WIN Goulding Meeting Room - capacity 6|
|Cowey 1/Seminar room (WIN annexe)||NDCN - WIN Cowey 1 or Seminar Room - capacity 30 or 60|
|OHBA Lounge (OHBA)||OHBA - Lounge Area Room|
|OHBA Meeting room (OHBA)||OHBA - Meeting Room|