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FMRIB Quiet Room

The FMRIB Quiet Room is available to anyone - student, staff, participant or visitor - who needs a private space for a short period during the working day.  

It is located on the first (top) floor of the Annexe. As you come up the stairs, turn right and right again. The Quiet Room is the office in the far corner of the little corridor. 

If you have any questions, suggestions or feedback please do not hesitate to email us at admin@oxcin.ox.ac.uk (feel free to send your email from an anonymous email address if you wish), or drop a note in the suggestion box in the room. 

 

Examples of uses for the Quiet Room

  • prayer or meditation 

  • re-centring after a difficult or tiring meeting 

  • taking nap or a moment of rest from a busy day or a noisy office 

  • breastfeeding or pumping (there is a storage box for milk in the fridge in the Annexe kitchen on the first floor) 

  • dealing with minor self-administered medication for a medical condition

To maximise the availability of this room for its intended use, we kindly ask that a regular meeting room is used for work meetings whenever possible. In the Annexe, the Cowey, Newsom-Davis, Tracey and Radda rooms are all bookable for meetings. The PI offices at the top floor of the FMRIB building can also be used (without booking) when empty. Feel free to email admin@oxcin.ox.ac.uk if you cannot find a suitable space.

 

How to book the Quiet Room 

You do not need to book the Quiet Room in advance, but you are welcome to do so if you know that you will want to use it in advance or at a recurring basis. You can make a booking via Calpendo. The Quiet Room calendar can be found under Calendars > FMRIB > Quiet Room. If you cannot log into Calpendo, please email admin@oxcin.ox.ac.uk and we will help you with your booking.   

 

How to use the Quiet Room 

  • If you have not booked the room on Calpendo, please check if someone else has booked it.  

  • Currently the door does not yet have a lock, so please check the 'occupied' sign and knock before you enter. Please move the sign on the door to ‘occupied’ when you enter.

  • After you are finished using the Quiet Room, please make a note of the time that you have used the room on the sheet on the coffee table. This will help us gain insight into the degree and time patterns of demand for a Quiet Room. You do not need to give any information on your use of the space, but you can if you wish. 

  • Please remember to switch the door sign to ‘free’ when you leave.

Quiet Room at OHBA

At OHBA, you can use the Psychiatry Quiet Room, located in the Wellcome Building, Room 6, Ground Floor. You need to request access to this room beforehand by e-mailing Reception at reception@psych.ox.ac.uk or the Head of Department Office at hod@psych.ox.ac.uk. You do not need to provide any details or the reasons why you would like access in your e-mail, please do feel welcome to just ask. They will send you a SharePoint page, which will show a monthly calendar view of the availability of the Quiet Room. Click the ‘+New’ button in the top left-hand corner of the screen, and fill in the requested details to book a date and time. They will also send you an e-mail confirming the confidential passcode for the keysafe holder attached to the front of the door of the Quiet Room.

 

Resources for wellbeing support 

  • Resources related to mental health and wellbeing can be found on the University’s ‘Thriving at Oxford’ pages, which include:

  • The Health Assured programme of staff benefits including counselling, legal advice and financial support 

  • Anyone witnessing or being subjected to harassment can contact their Department’s harassment advisors (NDCN, Psychiatry). Speaking to harassment advisors does not make complaints formal by default, their aim is to provide advice and guidance and to empower individuals about making a decision on a complaint. 

  • If you would like to read more about the university’s bullying and harassment policies, or contact an advisor outside of the Department or with specific experience of certain issues, you can consult the University’s harassment pages.   

  • Any concerns can also be raised through your line manager, if appropriate, or your Departments HR team: