How do I submit an ethics application using the new Worktribe system?

From Monday 5th August, new applications to CUREC will be via the Worktribe system.

This answer is in draft. As we begin to gain experience with the system we will update.  For any questions in the short term, please email admin@win.ox.ac.uk

Access to the system will be via SSO log-in details, and the link to the live system is via https://ox.worktribe.com/.  Please note that anyone who has previously conducted testing will have used a different link to the test system.  To ensure they are using the correct link, the live system has an Oxford Blue heading, whereas test was green.

The system is fairly intuitive, and there is a user guide for applicants available here.

Applicants will need to name all other researchers involved in the study on the ‘create application page’.  Students will be asked to specifically enter their supervisor.

For the WIN internal approval, please add the following people as either 'other editor' or 'having visibility'.

• Iske Bakker (NDCN)
• Nancy Rawlings (NDCN)

Please then email admin@win.ox.ac.uk to let them know that you are ready for them to internally review your application.  They may ask that other reviewers are added (for example if you are doing NIBS).

Please don't submit for committee approval without having confirmation from Iske or Nancy.

When an application is ready for submission to the committee, it will route from the applicant to their supervisor (where applicable) and then to the appropriate ethics committee.  Once the ethics committee receive the application, they will request review and confirmation of support from the HoD.  

Responses to initial questions in the scope tab will determine the risk level, which will be automatically assigned by the system and we will know whether the study is to be reviewed by Secretariat (equivalent of CUREC 1 – medium risk in Worktribe) or by Committee (old CUREC 2 and 3 – High risk in Worktribe).

There is a dedicated email address for enquiries - worktribe-ethics@it.ox.ac.uk, and a service catalogue.