How do I...?
The first point of call for any questions related to working at WIN. Please either read through our list of FAQs or use the search box above to find what you need.
Getting Started
You will need to create a WIN profile through our WIN Registration System. You can do this by logging in using your University supplied Single-Sign-On (SSO). Then click on "Update Profile" to complete any missing details, select your PI’s name from the drop-down list.
You can control your mailing list subscriptions and request a WIN computing account (if needed for data analysis) through your WIN registration page.
Please note you will need a grant code from your PI in order to request a computing account so please talk to them first if you think you might need a WIN computing account.
You can then request building access following the FAQ instructions.
Getting Started
You will first need to create a WIN profile via register.fmrib.ox.ac.uk. If you do not yet have an SSO or university email address, you can do this step after you complete your induction and magnet safety training, but you will not be able to gain building access until you have created a WIN profile. When you log-in, your profile will be automatically created, but please add in your status and your WIN supervisor information. From here, you can check your training records, manage your access to WIN mailing lists, and request a WIN computing account.
Please also read through our induction page for new starters, and submit the online form at the bottom.
Please arrange a building induction by emailing admin@win.ox.ac.uk. Inductions are run every Thursday 9:30-10:10 (for both FMRIB and annexe). These inductions start from FMRIB reception.
You will also need to attend magnet safety training. The WIN training takes place on the second Wednesday of the month at 10:30 in the WIN@FMRIB Annexe, Cowey Rooms, or online via Teams. Alternatively, you can request to attend the magnet safety training at neighbouring OCMR, which happens on the last Thursday of each month between 10:00-10:30 via Teams. For more information on attending OCMR magnet safety training, please email rebecca.mills@cardiov.ox.ac.uk.
If you are a new member of staff, you may also need to attend your department's induction. Please talk to your PI or ask admin@win.ox.ac.uk if you are unsure.
Once you return your building access request form to us, and once you have completed the magnet safety training, FMRIB building access will be given in a few working days. You will receive an email once your access has been given. For WIN@FMRIB Annexe access this can be given immediately following your induction.
Getting Started
You will first need to create a WIN profile via register.fmrib.ox.ac.uk. If you do not yet have an SSO or university email address, you can do this step after you complete your induction and magnet safety training, but you will not be able to gain building access until you have created a WIN profile. When you log-in, your profile will be automatically created, but please add in your status and your WIN supervisor information. From here, you can check your training records, manage your access to WIN mailing lists, and request a WIN computing account.
Please arrange a building induction by emailing admin@ohba.ox.ac.uk. These inductions start from OHBA reception, on arrival email or phone your contact.
You will also need to attend magnet safety training. The WIN training takes place on the second Wednesday of the month at 10:30 in the WIN@FMRIB Annexe, Cowey Rooms, or online via Teams. Alternatively, you can request to attend the magnet safety training at OCMR, which happens on the last Thursday of each month between 10:00-10:30 via Teams. For more information on attending OCMR magnet safety training, please email rebecca.mills@cardiov.ox.ac.uk.
If you are a new member of staff, you may also need to attend your department's induction. Please talk to your PI or ask admin@win.ox.ac.uk if you are unsure.
Once you return your building access request form to us, and once you have completed the magnet safety training, FMRIB building access will be given in a few working days. You will receive an email once your access has been given. For WIN@FMRIB Annexe access this can be given immediately following your induction.
Getting Started
The University will provide you with access to email, Office 365 and a range of central computing support when you join as either a student or staff member.
To access WIN's specialist computing services there are extensive guides on the WIN IT and Computing pages.
Getting Started
As well as all the content on the WIN Website, there is lots of other content useful to researchers at Oxford on the Researcher Hub.
Getting Started
Introducing the New Admin Team
There have been a number of changes and new appointments in the past months and the WIN admin team would like to introduce themselves here. We each focus on different areas, but we all work together to try to make WIN run as smoothly as possible. Please feel free to email our shared inbox admin@win.ox.ac.uk and the most relevant team member will get back to you.
nancy rawlings - WIN business MANAGER
Nancy leads on the financial aspects of research at WIN, including the WIN grant and IT and scanner billing. She is also responsible for processing ethics applications and looking after the WIN buildings.
She can help you with:
- IT bills
- Scanning bills
- WIN grant queries
- Seed grants
- Ethics applications
Iske Bakker -
WIN RESEARCH MANAGER
Iske leads the admin team in the areas of research management, people & culture, and events & communications. She is also the grants coordinator for the groups of Tim Behrens and Heidi Johansen-Berg.
She can help you with:
- Research contracts and collaborations- Visitor and fellowship hosting requests
- WIN Wednesdays and other event organisation
- Queries about the WIN website and Monday Message
- Publishing and Open Access
Abdul mukib - fmrib receptionist
Abdul is kindly covering our reception at FMRIB while we are recruiting a new receptionist/administrative assistant. He is usually based at NDCN on Level 6. He can help you with:
- Welcoming new starters and providing building access- Welcoming participants
- FMRIB and Annexe building issues and queries
- Stationery and office supplies
Eugenie La Grange - Executive Assistant and Administrative Support, WIN
Eugenie has been the Executive Assistant to Heidi Johansen-Berg, Stuart Clare, and Karla Miller since November 2023, and assists with admin support at FMRIB.
She can help you with:
- Liaising with speakers and hosts for WIN Wednesday and other events- Room bookings
- Booking appointments with Heidi, Karla and Stuart
- Creating event pages on the website
Ellie Higginbotham - Operations Facilitator and Executive Assistant to the Director, OHBA
Ellie took over from long-standing linchpin Sarah Clayton, as the manager of day-to-day operations at OHBA in October 2023.
She can help you with:
- Inductions and new starters- Building access
- IT equipment, stationary, and office supplies
- Any ad-hoc problem at OHBA
STUART CLARE - ASSOCIATE PROFESSOR AND DIRECTOR OF OPERATIONS, WIN
Stuart is the Director of Operations at WIN. He is key to keeping the concept of one collective ‘WIN’ alive across the sites.
Speak to Stuart if you have any questions about any aspects of the operations at WIN.
Getting Started
If you have a question that is not yet answered in this section or by using the search function on the top right, please do let us know via this quick form. All feedback is very welcome!