How do I...?
The first point of call for any questions related to working at WIN. Please either read through our list of FAQs or use the search box above to find what you need.
Billing & Finance
Our cancellation policy is in the MRI scanning guide.
Billing & Finance
Your IT bills are charged in arrears so if you open an account in November your first bill for that account will show in December. Please remember this when cancelling/closing an account. Typically, IT charges will be processed within the first two weeks of the month. Scan bills will only be processed within the first two weeks after receiving an automated email. Any issues please email admin@win.ox.ac.uk.
Billing & Finance
The online expense claim site is at: https://finance.admin.ox.ac.uk/expenses
There is additional guidance on the NDCN website, which will also be relevant to other departments.
Billing & Finance
First of all, please tell us: admin@win.ox.ac.uk.
Next ensure that you have cleared your desk, finished and filled appropriate paperwork with your supervisor, participants and department. If you're completely leaving the University (i.e. no honorary contract, remote working - finishing papers) then you'll need to hand in your University card to us via reception. Please email IT or your supervisors delegate or research coordinator to close any IT account. On your last day please hand in your card, IT equipment, paperwork or anything else that has been borrowed from us.
You'll also have to ensure that your end date is correct in the WIN registration system so that you don't receive any unwanted emails from our mailing lists.
Finally, please supply us with a personal email so if we need to contact you, we can.
Billing & Finance
You can access your profile via the University's HR portal. Please note that you will need to be VPN'ed or plugged into wired ethernet cable to log in.
You can use update your bank details, access payslips and more.
Billing & Finance
First of all please do reach out to us to let us know - we need to update our records.
For IT billing you must get your PI or supervisor to log into https://register.fmrib.ox.ac.uk and add your profile under 'IS DELEGATED FOR BY'. They can do this by clicking on 'Add Delegate' and then selecting your name. You will now be able to see their IT bills when your log onto https://register.fmrib.ox.ac.uk - you should see a box titled ‘I delegate for”, your PI or supervisor's IT bills should be visible under ‘View Bills’. To edit people i.e., close accounts, click under ‘View Group’. If you require any assistance, please reach do reach out to us. When requesting closures please also email computing-help@win.ox.ac.uk for confirmation. You'll need to add in what to do with any information held on a particular account i.e., delete or archive.
For scan billing please get your PI or supervisor to add you as 'owner' and under 'users'. You will then receive scan bills when they are generated. If you have any issues please email us.
Billing & Finance
KeyTravel can be used to achieve the below tasks:
- Viewing flights, hotel availability, and rail tickets online.
- Booking tickets for your partner.
- Booking personal holidays.
- Requesting additional services.
For more information on this, please take a look at this document (Oxford SSO access only).