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Teams options and features during a call

Controlling the room​​ during the m​eeting

Once in a meeting, the touch panel display changes - on the left you will see details of the meeting itself and on the right the participants in the meeting, along with the status of their cameras and microphones.

Anyone who needs to present or is not in the room needs to have been either invited in advance or added to an existing call. To add a participant, touch the Invite someone field at the top of the touch screen and start typing their (or the remote room's) name.

At the bottom of the touch screen you will find icons that allow you to control the main screen layout, raise the room's hand, control the room volume, turn on/off the camera and microphone and end the call. The ellipsis (...) offers options for holding/resuming the call and turning on live captions or other miscellaneous features depending on room capabilities..

A summary of controls is available in this PDF.

Some rooms have additional features - see the room specific page for further details.

Whiteboard sharing in​​ OHBA meeting room

The OHBA meeting room has a whiteboard camera, if you wish to share this with meeting participants use the Share icon on the touch panel to enable the camera. The system will ghost the person writing on the screen, the mechanism used means that any writing on the board will take a few seconds to become visible to remote participants as the system learns to differentiate between the presenter and the content.

​​​N.B. The content on the physical whiteboard is not saved with the meeting; if you wish to preserve this then take a screen grab on device joined to the meeting.

Camera Tracking Controls  in the seminar room

N.B. Due to technical issues please do not attempt to change these settings without discussing this with IT support.

It is possible to alter the way that the camera frames the room view, choosing from four options:

  • Speaker tracking. This uses microphones on the camera to identify the person speaking and zooms in on them
  • Group tracking. This aims to keep all faces in visible to the camera in shot
  • People tracking. This tracks faces visible to the camera
  • Manual mode. If Speaker Tracking is proving unreliable then manual mode can be engages to lock the camera in position

N.B. When using the ceiling camera in the seminar room, Speaker Tracking or Group Tracking should be selected. At present, due to some technical issues with the camera software we advise that this is not changed from Group Tracking.

Choosing from these settings can be done either from the pre-meeting screen, by clicking on the three sliders icon in the bottom right of the touch panel, or within a meeting, by opening the meeting menu (three dots) and choosing Room Controls.

Pre-meeting video settings iconPre-meeting video settings iconIn meeting camera controlsIn meeting camera controls
Once in the settings you can select one of the three tracking modes (SPEAKER, GROUP, PEOPLE):

Camera tracking mode selection screenCamera tracking mode selection screen

Tracking can be disabled using the slider on the bottom left, which will then present the camera controls.

Manual camera pan-tilt-zoom optionsManual camera pan-tilt-zoom options

On the right of the screen are presets, Preset 1 should be optimal for most lecture style meetings, please do not change this preset.

On the left you will find the pan arrows and the zoom controls, along with a reset to home button.