WIN Meeting Rooms
Details about room facilities and usage notes
Available RoomS
WIN has several meeting rooms spread across the FMRIB and OHBA sites. Each room has different facilities, either from a furniture or technology point of view; the guides below describe these differences, helping you to choose the most appropriate location and to get the most from the technology within each room.
All rooms are equipped with Microsoft Teams Room facilities and usage guides for these systems is available on our Teams Room page.
Usage instructions for the Annexe Seminar Room
Please see our seminar room instructions.
Meeting facilities in the Cowey 2 (right-hand, no lectern) room
Information about the Cowey 2 meeting room
The Cowey 2 room may be laid out as a board room, teaching or small lecture room. Power and ethernet points are available in the floor boxes, and the tables have integral power strips which should be connected to a floor box power socket.
Please do not connect high-wattage devices to the power points - they cannot provide more than 3A (approximately 80W).
The screen can be used by connecting to the in room Microsoft Teams device (see Teams Rooms), when split from Cowey 1, or acts as a repeater when the two rooms are conjoined. Video inputs to the screen are controlled by the Crestron panel on the wall, and the The Teams control panel is located on the small black shelf to the left of the screen.
if the screen is not on or showing the Teams interface use the wall touch panel to select 'Teams' - the screen will take a few seconds to start, during which you should see a WIN animation.
Where you are unable to use Teams, for example because you are taking part in an externally organised Zoom meeting then there is are HDMI and USB cables coiled by the screen. To use these you will need to use one of the tables, locating it next to the screen.
When using a floor box ensure that the pop-up flaps are open and that any cables pass through the gap thus created.
Meeting facilities in the Newsom-Davis room
Information about the Newsom-Davis meeting room
The Newsom-Davis room has a board room layout. The table incorporates power points - UK 3-pin, USB-A and ethernet. The USB ports only provide power (no data connection).
Please do not connect high-wattage devices to the power points - they cannot provide more than 3A (approximately 80W).
The screen can be used by connecting to the in room Microsoft Teams device (see Teams Rooms).
Where you are unable to use Teams, for example because you are taking part in an externally organised Zoom meeting then there is a HDMI and USB cable located in the smaller recessed connectivity box in the table surface to allow for using the webcam/sound bar in Device Mode.
Please take care to not spill liquids into these recessed areas, liquids and electricity do not mix!
Information about the OHBA lounge
The OHBA lounge contains many tables and chairs and a movable trolley with a large screen and Microsoft Teams device and control panel. Whilst the screen is moveable, care should be taken with the cables to the screen.
The screen can be used by connecting to the in room Microsoft Teams device (see Teams Rooms).
Where you are unable to use Teams, for example because you are taking part in an externally organised Zoom meeting then there is a HDMI and USB cable provided to allow for using the webcam/soundbar in Device Mode.
Meeting facilities in the OHBA meeting room
Room facilities
The OHBA meeting room contains a boardroom style table.
The screen can be used by connecting to the in room Microsoft Teams device (see Teams Rooms).The OHBA meeting room Teams system supports additional presentation modes and can join Zoom and WebEx meetings.
Whiteboard Camera
The whiteboard is fitted with a camera allowing transmission of the whiteboard content into your Teams meeting. To switch from the main camera to the white board use the Share icon on the Teams touch panel. The system will ghost the person writing on the screen, so any writing on the board will take a few seconds to become visible to remote participants.
N.B. The content on the physical whiteboard is not saved with the meeting; if you wish to preserve this then take a screen grab on device joined to the meeting.
Zoom/WebEx via Teams
To join these meetings, the room's email address ohba-meeting-room@ohba.ox.ac.uk should be invited to the Zoom/WebEx meeting at least 15 minutes before the meeting is due to begin. The meeting should then appear in the meeting list on the touch panel and can be joined by selecting the item.
Where you are unable to use Teams, for example because you are taking part in an externally organised conference not using Teams or Zoom, then there is a HDMI and USB cable to allow for using the webcam/soundbar in Device Mode.
Meeting facilities in the Radda room
Information about the Radda meeting room
The Radda room contains a high table with bar stool style seating. The table top incorporates power points - UK 3-pin, and ethernet ports.
Please do not connect high-wattage devices to the power points - they cannot provide more than 3A (approximately 690W).
The screen can be used by connecting to the in room Microsoft Teams device (see Teams Rooms).
Where you are unable to use Teams, for example because you are taking part in an externally organised Zoom meeting then there is a HDMI and USB cable to allow for using the webcam/soundbar in Device Mode.
Information about the Tracey meeting room
The Tracey room contains a L-shaped sofa and easy chair. The sofa armrests incorporate power points - UK 3-pin, USB-A and USB-C. The USB ports only provide power (no data connection).
Please do not connect high-wattage devices to the power points - they cannot provide more than 3A (approximately 690W).
The screen can be used by connecting to the in room Microsoft Teams device (see Teams Rooms).
Where you are unable to use Teams, for example because you are taking part in an externally organised Zoom meeting then there is a HDMI and USB cable located in the floor box in the middle of the room to allow for using the webcam/soundbar in Device Mode.
Please take care to ensure that the cable bundle is not trapped by the floor box lid so damaging the cables - the USB cable in particular is very expensive. When using the floor box ensure that the pop-up flaps are open and that the cable passes through the gap thus created.
Meeting facilities in the Goulding Room
Information about the Goulding meeting room
The Goulding meeting room is reserved for the use of the Centre Operations teams leads (residents of the adjacent office). Use by others should be approved by one of these people.
The room contains a round table and has floor box based ethernet and power points.
The screen can be used by connecting to the in room Microsoft Teams device (see Teams Rooms).
Where you are unable to use Teams, for example because you are taking part in an externally organised Zoom meeting then there is a HDMI cable coiled up behind the pillar and a USB-A cable coiled up next to the screen to allow for using the webcam/sound bar in Device Mode.
Please take care to ensure that any power or data cables are not trapped by the floor box lids so damaging the cables - the lid contains pop-up flaps.